The Moana Taka Partnership, jointly managed by the Secretariat of the Pacific Regional Environment Programme (SPREP) and Swire Shipping Pte. Ltd. (Swire Shipping) (collectively referred to herein as “we”, “our” or “us”) is committed to protecting the privacy and personal data of all individuals engaging with the programme.

“Personal data” is any information about an individual from which that person can be directly or indirectly identified. This policy outlines how personal data is collected, used, stored and protected in accordance with the principles and practices of both SPREP and Swire Shipping.

“Personal Data Protection Laws” means all applicable legislation relating to privacy or data protection in force from time to time, including without limitation, the EU General Data Protection Regulation (“GDPR”), the Personal Data Protection Act 2012 (No.26 of 2012) of Singapore (“PDPA”) etc.

By using our website or participating in the Moana Taka Partnership programme, you consent to the collection, use and disclosure of your Personal Data for the purposes outlined in this policy. You may withdraw your consent at any time by contacting us, and we will inform you of any implications of doing so.

We will not use or share your Personal Data with anyone except as described in this policy.

1. Purpose

This policy outlines our commitment that Personal Data is handled responsibly, transparently and in compliance with applicable Personal Data Protection Laws and the internal policies of SPREP and Swire Shipping. It ensures that individuals engaging with the Moana Taka Partnership understand how their Personal Data is collected, used, stored and protected.

2. Scope

This policy applies to all Personal Data we collect through the Moana Taka Partnership website and activities, including communications, programme applications, stakeholder engagement and other digital platforms. It covers Personal Data provided directly by individuals and Personal Data collected automatically through digital interactions.

3. Data Collection

We collect and process Personal Data solely for legitimate purposes related to the Moana Taka Partnership, such as processing programme applications, managing logistics, facilitating stakeholder engagement and reporting outcomes. We do not collect more Personal Data than necessary, and we will not use or share your Personal Data  except as described in this policy.

Personal Data may include, but is not limited to:

• Your name, contact details and affiliation (if provided through forms or communications)
• Device-related information such as Internet Protocol (IP) address, device name, operating system version, browser configuration, date and time of access and usage statisticswhen interacting with our website or digital platforms and
• Third parties or publicly available sources

We collect information that you provide to us through forms you submit, as well as any other information you furnish to us directly. If you provide us with any Personal Data relating to a third party, by submitting such Personal Data to us, you represent and warrant to us that you have informed them of how their information will be used, that you obtained the requisite consent of such third party and/or are authorised to provide us with such Personal Data for the relevant purposes contained in this Policy.

You are to ensure that all Personal Data submitted to us is complete, accurate, true and correct. Failure on your part to do so may result in our inability to fulfil your requests and/or applications or delays in processing your applications.
If you do not agree with the terms outlined in this policy, you may choose not to use our applications or services. You may also withdraw your consent at any time by contacting us, subject to applicable legal and operational considerations.

4. Legal Basis

Data is collected and processed based on consent, contractual necessity, legal obligations or legitimate interests aligned with the objectives of the Moana Taka Partnership.

5. Data Use

Personal Data will be used solely for the purposes for which it was collected, including:

• Programme administration and communication
• Stakeholder engagement and reporting
• Compliance with legal and regulatory requirements
• Manage receipt of products and services, payments, and transactions.
• Manage relationship with you related to enquiries, complaints, or feedback.
• Administer surveys, obtain feedback and conduct other types of research.
• Gain insight and analysis through cookies and other similar tracking technologies.

6. Data Sharing and Transfers

Personal Data may be shared between SPREP and Swire Shipping for operational purposes related to the delivery and management of the Moana Taka Partnership. Third-party sharing with service providers, law enforcement agencies, public authorities and any other organisations will only occur with appropriate safeguards where necessary for programme delivery and where legally required to do so.

We do not sell or disclose personal data for unrelated third-party marketing or profiling purposes. In addition, we require all third parties to whom we share your data to respect the security of your Personal Data and treat it in accordance with applicable Personal Data Protection Laws. We only allow such third parties to process your Personal Data for specified purposes and in accordance with our instructions.

Your personal data may be transferred to, and processed in, a country outside of your local jurisdiction or region for any of the purposes described in this policy. These countries may have differing (and potentially less stringent) laws relating to the degree of protection afforded to personal data. Where we do so, we will ensure that such transfer is in accordance with our obligations under applicable Personal Data Protection Laws.

7. Cookie

When you visit our websites we may send a cookie to your computer. This is a small data file stored by your computer to help improve functionality or tailor information to provide visitors with more relevant pages. For details of the cookies employed by us and how you can manage your preference, please refer to our Cookie Settings powered by Cookiebot, which forms part of this policy. We may also analyse website traffic to identify what visitors find most interesting so we can tailor our websites accordingly.

8. Data Security

Taking into account the state of art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, we shall implement appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure or destruction. This applies to website users, shippers, consignees, suppliers and service providers.

Please note that no method of transmission over the internet or method of electronic storage is completely secure and reliable and we cannot guarantee its security.

The Moana Taka Partnership website may, from time to time, contain links to external sites that are operated by third-party companies with different privacy practices. You should remain alert when you leave our website and read the privacy policies of other websites. We have no control over and assume no responsibility for the personal data that you submit to or receive from these third-parties.

9. Data Retention

Personal Data will be retained only as long as necessary to fulfil the purposes for which it was collected, or as required by law. If we require consent to collect certain information about you, and such consent is withdrawn, we will delete such information unless we are legally required to retain it.

10. Your Rights

Under certain circumstances and to the extent such rights are granted in accordance with applicable Personal Data Protection Laws in your country, you may have the following rights in respect of your Personal Data:

• Access your personal data
• Request correction or deletion
• Withdraw your consent and
• Lodge complaints with relevant authorities

We may need to request specific information from you to help us confirm your identity and ensure your right to access your Personal Data and contact you to ask you for further information in relation to your request. You will not have to pay a fee to access your Personal Data (or to exercise any of the other rights), however we may charge a reasonable fee if your request is clearly unfounded, repetitive, and excessive. Also, we may refuse to comply with your request in these circumstances. If you make a request, we have one month to respond to you.

11. Contact Information

For questions or concerns regarding this policy or personal data handling, please contact:
SPREP: sprep@sprep.org

12. Policy Updates

This policy may be updated from time to time to reflect changes in legal, regulatory or operational requirements. We encourage you to periodically review this page for the latest information on our privacy practices. Changes to this policy shall be effective immediately and will be posted on this page.

By engaging with the Moana Taka Partnership programme and the website, you acknowledge and accept the terms of this Data Protection and Privacy Policy.

Effective Date: XXX

Note: This Privacy Policy is aligned with the Singapore PDPA. Customers outside Singapore may have additional rights under local data protection laws.